Designer Tip: What Should you have on your ID Card?


Due to its many potential uses, ID cards are a very common asset in any kind of employee attire. They are used all around the world in many cultures and backgrounds. ID cards serve various purposes, not only those related to identification. Some ID cards may serve to add more to the feeling of belonging to a company, some others can simply be used as tools for trade, in-house e-commerce, as a guarantee of returning an item after requesting to rent it on any given facility, or simply to make things flow easier and safer for the employees at the security department.

For this, taking into account how we design ID cards for our companies is very important. The many things that are made possible when using ID cards can be accomplished better if we take care of the design. For instance, an ID card that cannot be printed on the back, it would not feature as much information as those others ID cards. This is the case with electronic ID cards that can be used as keys to open the doors of certain areas.

It is important to note that ID cards are, and should be rather small so that they could be also carried inside the employee’s wallet off duty.

Whichever the case, there are a lot of things to consider before designing the ID cards the employees will be using on a daily basis for as long as they work within the company’s facilities. So consider these tips before deciding which relevant information you should include, more often than not, on the back of your company’s ID cards.

Consider the size of the ID cards first.

Whether or not your ID cards are also electronic devices, consider how much space you actually have to put relevant information on the back of your ID cards. The trick here is having priorities and stick to them. It should be easier for you to determine whether a company’s logo size is more important than to have emergency numbers or important employee data displayed on the back of the ID card.

For the logo problem, sometimes, if it’s not that important to show the logo itself, displaying the company’s name on the front of the card and putting the logo as a holographic image on the back (or even the front) will solve the problem. In this case, the image serves as a way to check the authenticity of the ID card and you don’t have to sacrifice that much space for it. Then, it is up to you if the font looks good and big enough so that security can see it clearly.  Basic data such as name and last name, ID number, department/occupation should be first on your list.

Have predesigned lanyards for your employees

Displaying ID cards hanging on a lanyard on the neck is always a good idea. Employees would use them at all moments and other employees, supervisors and security personnel will benefit from this. Lanyards UK are a good option for you to implement these on your employee’s ID cards.

Know which information is relevant to display

Sometimes information such as age, place of birth, middle name or marital status is not relevant to work. Surprisingly, in some companies these are important. Know which data you can do without in your ID cards. Displaying irrelevant can even offend employees and make them refuse to wear the ID card from time to time, which is an inconvenience for the company at large.

Having a photograph of the employee sometimes is omitted, because they occupy too much space on it and are sometimes not necessary to identify the person who uses it (especially when cameras, facial recognition tech, and other methods are used). Know which the case on your company is and be sure not to waste space on your ID card.

Display information regarding safety and other convenient topics

Things like emergency numbers are always an option. In some companies in which the employees risk their health, displaying their blood type is also a common one. In general, it is good to remember that the back side of the ID card is also a place to store information and should not be overlooked or forgotten.